Anomalies

Q1. What are Anomaly Reports?

• Anomalies is an analysis report that scans your transactions and flags entries that fall outside your organization's normal pattern.

• Each flagged entry shows:

  • What was detected: the metric type and the analysis it belongs to.

  • How serious it is: the severity assigned to the entry.

  • Why it was flagged: the trigger reason, including the values behind the flag.

• Example: an invoice is flagged under Weekend Activity when a contact records 47.8% of transactions on weekends against an organization average of 14.8%.

Q2. Where do I find Anomalies?

• Go to Reports → Analysis Reports → Anomalies.

Q3. Which transactions are covered by Anomalies?

• Anomalies runs on four transaction types, each in its own tab:

  • Invoices

  • Bills

  • Journals

  • Cashflows

• Each tab runs its own report with its own set of filters. Only one tab is displayed at a time.

Q4. How do I generate an anomaly report?

• Select a tab: choose Invoices, Bills, Journals, or Cashflows.

• Set the date range: choose a preset range or enter your own start and end dates.

• Choose a grouping: use Group By to control how flagged entries are grouped in the report.

• Apply filters: use Filter to narrow the entries included. This step is optional.

• Click Refresh: the report is generated for the selected period and filters.

• The report header shows the organization name and the period covered.

Q5. What date ranges can I use?

• Select a preset range from the Date Range list:

  • This Month

  • This Financial Quarter

  • This Financial Year

  • Last Month

  • Last Financial Quarter

  • Last Financial Year

• You can also set your own period by entering a start date and end date in the two date fields.

• Note: Click Refresh after changing the date range to regenerate the report.

Q6. How do I group the results?

• Use Group By: Analysis to group flagged entries under the analysis that triggered them, such as Weekend Activity, Reference Sequence Gaps, and Journal Integrity.

• Each group is shown as a header row, with the flagged transactions listed underneath.

Q7. How do I filter an anomaly report?

• Click Filter.

• Expand a filter and set the values you need.

• Click Apply to run the report with the filters applied.

• Click Cancel to close the panel without applying anything.

Q8. Are the filters the same for every transaction type?

• No. Each tab supports its own filters:

  • Invoices: Amount, Contact, Currency, Transaction Type, Transaction Reference.

  • Bills: Amount, Transaction Reference.

  • Journals: Amount, Contact, Transaction Reference.

  • Cashflows: Amount, Contact, Currency, Transaction Type, Transaction Reference.

Q9. Which columns can I show in an anomaly report?

• Click the column icon on the report card to open Adjust Columns, then move columns between Hidden Columns and Selected Columns and click Save.

• Columns shown by default:

  • Date

  • Reference

  • Contact

  • Metric Type

  • Severity

  • Trigger Reason

• Columns you can add:

  • Transaction Type

  • Currency

  • Amount

  • Analysis Type

  • Baseline

  • Deviation

  • Threshold

• Note: Date and Reference are locked and always appear in the report.

Q10. What does each column show?

• Date: the transaction date of the flagged entry.

• Reference: the transaction reference number.

• Contact: the customer or supplier on the transaction.

• Transaction Type: the type of transaction that was flagged.

• Currency: the currency of the transaction.

• Amount: the transaction amount.

• Analysis Type: the analysis that flagged the entry.

• Metric Type: the specific measure that triggered the flag, such as Weekend Share Difference or Voided Document.

• Baseline: the normal value the transaction was compared against.

• Deviation: how far the transaction moved away from the baseline.

• Threshold: the point at which an entry is flagged.

• Severity: how significant the flag is, shown as High, Medium, or Info.

• Trigger Reason: a plain-language explanation of why the entry was flagged.

Q11. How do I rearrange the columns in an anomaly report?

• Open Adjust Columns using the column icon on the report card.

• Drag a column into the position you want using the handle beside it in Selected Columns.

• Click Save.

• Note: Date and Reference are locked and cannot be reordered.

Q12. Can I download an anomaly report?

• Yes. Click the download icon above the report.

• Excel is the only supported format.

• The download follows the columns currently shown in the report and the order they appear in.

Q13. Why does my anomaly report show no data?

• The report displays “No data to display” when no entries match the report settings. Check the following:

• The date range covers a period with transactions.

• The filters applied are not excluding the entries you expect.

• The selected tab matches the transaction type you are reviewing.

• Refresh was clicked after the last change.