Trial Balance Template

Q1. How do I create a new Trial Balance template?

• Go to Settings > Templates > Reports > Accounting Tab, then click New Template (Trial Balance).

• Alternatively, in Reports > Trial Balance, click the template selector (top right) and choose New Template.

Q2. What settings can I customize in my Trial Balance template?

• The Trial Balance template has three tabs: General, PDF, and Actions.

  • General: Edit template name, baseline period, header, and footer.

  • PDF: Customize layout, header, and footer for PDF version of the report.

    • Note: PDF preview and export are only supported for up to 8 columns.

Q3. What columns are supported in the Trial Balance template?

• The Trial Balance template supports the following columns:

  • Comparative: Compare by previous days, months, quarters, or years, and adjust display order.

  • Adjustable:

    • Account Code (locked)

    • Account Name (locked)

    • Account Type

    • Status

    • Debit (PHP)

    • Credit (PHP)

    • Account Currency

    • Debit (Source)

    • Credit (Source)

    • Note: Account Code and Account Name columns are locked. Debit and Credit columns cannot be hidden. (PHP) pertains to the org’s default currency.

Q4. How do I select/hide/arrange columns in the Trial Balance template?

• To add comparative columns, click Compare (beside the baseline period date).

• To show or hide columns:

  • Click the column icon at the top right of the template.

  • In the panel, you’ll see two lists: Hidden Columns and Selected Columns.

  • To show a column, move it from Hidden Columns to Selected Columns.

  • To hide a column, hover over it in the Selected Columns list and click the hide icon.

  • Note: Debit and Credit columns cannot be hidden.

• To arrange columns:

  • Click the column icon at the top right of the template.

  • In the Selected Columns list, hover over a row and drag it to your preferred position.

  • Note: Account Code and Account Name are locked and cannot be moved.

Q5. How do I duplicate a Trial Balance template?

• Go to Settings > Templates > Reports, hover over the template, click the three-dot icon, and select Duplicate.

Q6. What happens when I update a Trial Balance template?

• Changes apply automatically. For previously downloaded reports, redownload them to apply updates.