Apply Supplier Credit

Q1. Can I apply a draft supplier credit note to a bill?

  • No, supplier credit notes must be active before they can be applied.

Q2. Can I apply a supplier credit note of a different currency than the bill?

  • If you would like to apply a supplier credit note to a bill, the supplier credit note must be in the same currency that the bill was created in.

  • For example, a bill that was created in USD can only make use of supplier credits that were also credited in USD.

Q3. Can I partially apply a supplier credit note to a bill?

  • Yes, you do not have to use the full amount in the supplier credit note.

  • You can adjust this via the Amount to Apply field. Enter an amount smaller than the supplier credit note amount to only apply the credit note partially.

Q4. Can I partially pay a bill using a supplier credit only?

  • Yes, supplier credits do not have to cover the entire bill amount. You can apply as much of a supplier credit note as you would like to a bill.

  • The rest of the bill can be paid with other payment methods.

Q5. Can I remove an applied supplier credit note from a bill?

  • Yes, you can remove an applied supplier credit note on a bill by updating the applied amount to 0.

    • Change the Amount to Apply amount to 0 on the Edit Applied Credit modal. This will remove all applied credit from the bill.

Q6. Does applying or removing a supplier credit note have an impact on my financial reports?

  • There will be no further impact on your financial reports.

  • This is because the credits would have been accounted for during creation, appearing as a debit to Accounts Payable, and a credit to transaction account used on the bill.

  • The offset value date aligns with the later of the transaction date or the credit note date, ensuring accurate reporting across time zones. For example:

    • Transaction Date: 1 Jan 2025

    • Credit Note Date: 5 Jan 2025

    • Offset Value Date: 5 Jan 2025

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