Create a new account under Settings > Configurations > Chart of Accounts
Click on an existing Account and Edit Account will appear
Change the Account Name as desired.
Yes, you can update the account type of an existing account only if -
It’s not a bank/cash account
It does not have a lock date
Accounts that do not have any active transactions, items or assets associated with it can be deleted.
After deleting any associated transactions or item, click on the 3-dots menu of the account record, and select Delete.
Make sure that you do not have active transactions, items or assets associated with the account before trying to delete the account.
You can set the account as inactive via the 3-dots menu on the account record.
No, all accounts on Juan should have unique account names.
No, you cannot add new account types. The account types will be provided by Juan by default.
Under Assets:
Bank Accounts
Cash
Current assets
Fixed assets
Inventory
Non-current assets
Under Expenses:
Direct costs
Operating expenses
Other expenses
Under Equity:
Shareholders Equity
Under Liability:
Current Liability
Non-current liability
Under Revenue:
Operating revenue
Other Revenue
There will be no changes to the existing transactions.
For new invoices/bills/journals, the account will not be available as an option in the drop-down list when selecting an account on a line item.
A lock date prevents users in your organization from recording or modifying any transactions associated with the account, on or before the lock date.
This helps to make sure that any important transactions do not get edited or deleted, which is useful in audit scenarios, or when preparing financial reports.
To set the lock date for an account, click on Lock Date when creating an account to select a Lock Date.
Alternatively, you can also set a lock date for an account that has already been created by clicking on the account you would like to edit, and adjusting the lock date.
Monthly movement refers to the net cash flow for the account in a month. In other words:
Monthly movement = Cash-in to the account - cash-out of the account.
Yes, you can. Removing an account's lock date, it will not impact any existing transactions.
You will now be able to modify/void/create transactions on or before the previously set lock date
A currency can only be set for accounts of type Asset - Cash and Asset - Bank Account.
You cannot change the currency of an account once it has been set up and saved.
If you have wrongly set up a currency, we suggest recreating the account with your desired currency.
Yes. All organizations will always have up to date COA defaults.
WTAX amounts in bills will be ledgered based on the WTAX code type:
Final → Ledgered to Final Withholding Tax Payable.
Others → Ledgered to Expanded Withholding Tax Payable.
