---
title: "Inventory"
description: "Track, manage, and control inventory with real-time quantity and cost movements."
url: https://help.juan.ac/en/articles/9994143-inventory
collection: "Products"
updated: 2026-10-12
language: en
---

# Inventory

Track, manage, and control inventory with real-time quantity and cost movements.

## **Q1. How to create an inventory item?**

-   Make sure you’ve set up a [Chart of Account](https://help.juan.ac/en/articles/8938028-chart-of-accounts-coa.md) with an Inventory account type.
    
-   Go to **Products** >  **Items List** > click **New Item** > choose **Inventory** as the **item category**, and fill in the required fields.
    

![](https://staticfiles.gleap.io/ghelparticle/u1ZKBBVxyusjPfR5pcOM8ai6GUwjhYqBgRZTKHkzuKOGYA5qkalkjrfknQOVsFqXDQBu2GI5YFt.png)

![](https://staticfiles.gleap.io/ghelparticle/fXhZ2PxeDVfTqgj6ByssJcykyXkQD1eUiDJ9CZZW423TduZLWYyAKYR0lPOiDNrF7pUfYFKvTho.png)

## **Q2. Can I import inventory items?**

-   Yes, go to **Products** > **Items List** > **\+ New Item** > **Import Items** > **Inventory Items.**
    

## **Q3. What are the costing methods in Juan’s inventory?**

-   There are only two costing methods available. Fixed Cost and Weighted Average Cost.
    
    -   **Fixed Cost:** uses one consistent cost for an item. This is often used when businesses compute fully landed costs (like shipping, customs, or handling fees) outside Juan, or when they prefer to set their own standard cost for COGS.
        
        -   Note: This option is provided for flexibility and is not a standard PFRS/GAAP costing method.
            
    -   **Weighted Average Cost:** recalculates the unit cost whenever new stock is added, averaging old and new costs.
        
    -   **Note:** Once selected for an inventory item, the costing method cannot be changed.
        

![](https://staticfiles.gleap.io/ghelparticle/v8RvdxL5AONOLZDZfe3Tp9mvECcG4qSKgfVxmZfqAjy3PO11XSpJ3aIQCkBmHGXokEgqnfR7gIR.png)

## **Q4. What does Block Insufficient Deductions do?**

-   Enabling this prevents transactions that would reduce inventory stock below zero.
    
-   **Note:** If you enter a sales quantity greater than the available stock, the **QTY field turns orange** to indicate insufficient stock.
    

## **Q5. How do I create inventory accounts?**

-   Create these in your [Chart of Accounts](https://help.juan.ac/en/articles/8938028-chart-of-accounts-coa.md).
    

## **Q6. Can I edit inventory items?**

-   Yes, to edit your inventory items, go to **Products** > **Items List** > **Inventory Items**
    

![](https://staticfiles.gleap.io/ghelparticle/WMzQca4b8QGen9qg7aojKXl1khEi0Tc8fEVpv1xofs7tWofTl5gQGd67ca7VfcPuZ1FwmakBjj5.png)

## **Q7. Can I delete inventory items?**

-   Yes. Select the item, click the options icon, and choose Delete.
    
-   You can also mark items as Inactive, which hides them as options in transactions.
    

## **Q8. Where do I manage my inventory?**

-   Head over to **Products** > **Inventory** to manage:
    
    -   **Balances**: current stock levels
        
    -   **Quantity Movements:** additions and deductions
        
    -   **Cost Movements:** changes in unit cost
        

![](https://staticfiles.gleap.io/ghelparticle/WXXKfx726Y2fsyaQszYzyk5aGhdxRAVXcjQUUUyshjZFQjYuygl660RSEhlmcKD13wCXA7v9eOj.png)

## **Q9. What affects quantity movements in inventory items?**

-   **Increase stock:** Recording bills, customer credit notes, and journal entries.
    
-   **Decrease stock:** Recording sales, supplier credit notes, and journal entries.
    

## **Q10. How to track quantity movements?**

-   Click **Quantity Movements** on your inventory dashboard to view:
    
    -   **All:** shows every quantity movement
        
    -   **Additions:** items added to stock
        
    -   **Deductions:** items removed from stock
        

## **Q11. How to track cost movements of my inventory items?**

-   Click **Cost Movements** on your inventory dashboard to view:
    
    -   **All:** shows every cost movement
        
    -   **Above Average:** shows transactions with costs higher than the average
        
    -   **Below Average:** shows transactions with costs lower than the average
        

## **Q12. Can I turn my Sales or Purchase items I previously recorded into an inventory item?**

-   No. This restriction ensures accurate costing, inventory tracking, and financial reporting.
    

## **Q13. How do I know if an item is an inventory item?**

-   Inventory items are marked with a cube icon, making them easy to identify.
    

![](https://staticfiles.gleap.io/ghelparticle/UBKwZxVQinF06YI3lJQiRvJ0Q3pdtMyFornUaT84WNsYEbN1fJdaSYMI2b1W8Ed6Ta5qaRcIqTX.png)