---
title: "Juan Magic (Import Attachments)"
description: "Just drop your attachments and let the magic generate transactions for you."
url: https://help.juan.ac/en/articles/9094452-juan-magic-import-attachments
collection: "Import & Export Data"
updated: 2026-10-26
language: en
---

# Juan Magic (Import Attachments)

Just drop your attachments and let the magic generate transactions for you.

## Q1. What is Juan Magic and how does it work?

-   Juan Magic is a portfolio of magic features, providing an easy way for you to import existing invoices/bills/credit notes into Juan.
    
-   You can simply drag & drop your invoice/bill/credit note documents or upload them using your native file manager.
    
-   Juan Magic will create a draft for you, and also try to autofill the invoice/bill/credit note details for you based on the uploaded attachments.
    

![](https://staticfiles.gleap.io/gattachments/9dctNgAdftQMJtUsIyvQMZEfuZvLQhuBn0RuEC9UA9oYeXcbQ5dWMcQJZNPOqFWAkLRclpmIJB1.png)

## Q2. What file types are supported by Juan Magic?

-   Juan Magic supports attachments with file types JPG, PNG, or PDFs.
    
-   The file can only have a maximum size of 10MB.
    

## Q3. Can I upload merged PDFs or zipped attachments?

-   Yes, merged and zipped attachments are supported. 
    
-   Merged attachments create one transaction per detected document, while zipped attachments create one transaction per file.
    

## Q4. How many drafts can be created at once by Juan Magic?

-   You can drag and drop up to 50 attachments at once.
    

## **Q5. What information does Juan Magic capture from the attachment?**

-   Juan Magic will capture the following information:
    
    -   Invoice/Bill/Credit Note reference
        
    -   Due Date
        
    -   Invoice/Bill/Credit Note Date
        
    -   Items:
        
    -   Item Name
        
    -   Unit price
        
    -   Unit
        
    -   Discount
        
    -   Quantity
        
    -   Account
        
    -   Tax Profile
        
    -   Contact Name
        

## **Q6. Can Juan Magic capture information from handwritten receipts?**

-   Yes, as long as the information is readable Juan Magic can read handwritten receipts as well.
    
-   If the information is not readable, Juan Magic will still create a draft invoice/bill/credit note with the handwritten receipt as an attachment.
    

## Q7. Does Juan Magic work with different languages?

-   No, Juan Magic is currently only supported in English.
    

## Q8. How do I know if Juan Magic has created my drafts?

-   Uploads are processed as a background task. Click the background tasks icon at the top right to check progress and see any errors. See [Background Task](https://help.juan.ac/en/articles/9994223-background-task.md).
    
-   Successful uploads are saved as drafts under **Invoices → Drafts**, **Bills → Drafts**, or **Credit Notes → Drafts**.
    

![](https://staticfiles.gleap.io/ghelparticle/Pk1MRjYXhcrPMYiZ3zFqxcp4Zcd5WMMn4II3xODX2Lt1pvb7nLRMqVt4yc7vs25cvu9zQ3id6bO.png)

## Q9. Why can’t I see my uploaded invoices in the Active tab?

-   Invoices created from uploaded attachments are saved as drafts. Juan Magic reads the data for you, but you need to review and confirm the details before converting them to active.
    
-   Invoices created through an Excel template import go straight to Active.
    
-   Juan Magic doesn’t reject duplicate files. Uploading the same file twice creates two drafts, so check your drafts before uploading again.
    

## Q10. Are the draft invoices/bills/credit notes created by Juan Magic any different from the draft invoices/bills/credit notes created manually?

-   No, the draft invoices/bills/credit notes function similarly.
    

## Q11. Can I edit draft invoices/bills/credit notes created by Juan Magic?

-   Yes, you can edit draft invoices/bills/credit notes created by Juan Magic just like a normal draft.
    
-   Refer to Draft Invoices & Payments or Draft Bills & Payments for more information on editing drafts.
    

## Q12. Can I convert drafts created by Juan Magic to active?

-   Yes, you can convert draft invoices/bills/credit notes created by Juan Magic to active just like a normal draft.
    

## Q13. How does Juan Magic extract contact information?

Juan Magic can extract contact details directly from uploaded attachments, creating or matching contacts automatically. Here’s how it works:

-   **Upload an Attachment (e.g., Invoice, Bill, Credit Note)**
    
    -   Upload the attachment that contains contact details (e.g., vendor or customer information).
        
-   **Contact Extraction and Auto-Population**
    
    -   Juan Magic will detect contact information such as name, address, and VAT number. An option will appear to auto-populate the **Contact** field in the transaction form.
        
    -   Selecting this option will automatically create a new contact entry based on the extracted details.
        
-   **Matching with Existing Contacts**
    
    -   If a matching contact is found, Juan Magic links the extracted information to the existing contact to avoid duplicates.
        

## Q14. How does Juan Magic handle updated item names?

-   Juan Magic remembers updated item names for better classification. Future uploads with the same item and contact will use the updated name.
    
-   If no match is found, the extracted name will be shown for editing.