--- title: "Chart Of Accounts (COA)" description: "The Chart of Accounts shows every account that is currently being used and recorded in your organization's General Ledger." url: https://help.juan.ac/en/articles/8938028-chart-of-accounts-coa collection: "Configurations" updated: 2026-10-24 language: en --- # Chart Of Accounts (COA) The Chart of Accounts shows every account that is currently being used and recorded in your organization's General Ledger. ## Q1. How can I create a new account? - Create a new account under **Settings > Configurations > Chart of Accounts** ![](https://staticfiles.gleap.io/ghelparticle/1Sfz3CQLQoQ5QBbmHsPRzoFYm6NbUsK6IP0SHO7OIa9hlw6WPa9HaVRfZQOVWvpj4XgacEZEJGF.png) ![](https://staticfiles.gleap.io/ghelparticle/zbyacqO1ZcDJBOCWby9n1v3c4L7lLkThZ9ggyf9dynDVdLGKss2W6jL5ZZcq3qc8lznw6FEJ3p9.png) ## Q2. How can I edit the account name for an account? - Click on an existing Account and **Edit Account** will appear - Change the **Account Name** as desired. ## Q3. Can I edit the account type of an existing account? - Yes, you can update the account type of an existing account only if - - It’s not a bank/cash account - It does not have a lock date - Change is allowed based on the account type direction. For example: - Change an Operating Expense to another Expense type. - Change a Current Asset to another Asset type. - However, certain changes across different account type directions, such as Asset to Income or Expense to Liability, is not possible. ![](https://staticfiles.gleap.io/ghelparticle/cyKQZDLzRND5NExUL7Rtn80nRBGNYCkzr6wbToV1olPnJZ6uGQPfzsdod2Tx27sw73zPSmLMAQm.png) ## Q4. How can I delete an account? - Accounts that do not have any active transactions, items or assets associated with it can be deleted. - Once all associated records are removed, open the 3-dot menu on the account and select **Delete**. - You can also bulk delete by selecting multiple accounts and choosing **Delete**. ## Q5. Why can't I delete an account? - Make sure that you do not have active transactions, items or assets associated with the account before trying to delete the account. ![](https://staticfiles.gleap.io/ghelparticle/BHdTmpAsQepT8gzuSazMKXIGjpp37hRIyiieOvTDzVGU12gMR2k8HjKJHGpASdObPjO9Yq73QYc.png) ## Q6. How can I set an account as inactive? - You can set the account as inactive via the 3-dots menu on the account record. - For bulk actions, tick the checkboxes beside the accounts and apply “Set as inactive.” ![](https://staticfiles.gleap.io/ghelparticle/T1TOnISbA1aH9PodyKHeSF7bcRarMU3HS1Sp9iW4eBmk2hzLkNtFDLlbDv4RF8BBZ2invLmHyI3.png) ## Q7. Can I have 2 accounts of the same name? - No, all accounts on Juan should have unique account names. ## Q8. Can I add more account types? - No, you cannot add new account types. The account types will be provided by Juan by default. ## Q9. What are the available account class & types? - **Under Assets:** - Bank Accounts - Cash - Current Asset - Fixed Asset - Goodwill - Inventory - Investment - Non-current Asset - **Under Equity:** - Shareholders Equity - **Under Expense:** - Direct Costs - Discontinued Expense - Finance Cost - Income Tax Expense - Investing Expense - Operating Expense - Other Expense - **Under Liability:** - Current Liability - Non-current liability - **Under Revenue:** - Discontinued Income - Financing Income - Investing Income - Operating Revenue - Other Revenue ## Q10. If I have an existing transaction associated with an account, when I set the account as inactive, what happens to the respective line items? - There will be no changes to the existing transactions. - For new invoices/bills/journals, the account will not be available as an option in the drop-down list when selecting an account on a line item. ## Q11. What is a lock date, and how can I set it for an account? - A lock date prevents users in your organization from recording or modifying any transactions associated with the account, on or before the lock date. - This helps to make sure that any important transactions do not get edited or deleted, which is useful in audit scenarios, or when preparing financial reports. - To set the lock date for an account, click on **Lock Date** when creating an account to select a Lock Date. - Alternatively, you can also set a lock date for an account that has already been created by clicking on the account you would like to edit, and adjusting the lock date. ![](https://staticfiles.gleap.io/ghelparticle/Z0OrpIVfhs9UWhJn4pZQlYICp0V7lPVjgZKpJTGfMEQw6qbDBiwcpqeMv5D0UEisYoK5VNdHXoW.png) ![](https://staticfiles.gleap.io/ghelparticle/OQbhaGwqAgj3IrE0LDnoLbhGGKVRQSAI8ZfPheyvACBAg7WbgIRfmYsEYjyUOCxnJxojxPfgHO3.png) ## **Q12. How can I bulk set lock dates for accounts?** - Select the accounts using the checkboxes, then choose “Set lock date” from the bulk actions. ![](https://staticfiles.gleap.io/gattachments/3ryELqKsRllzmApUmNgtNvGfv1mfcjXTjG9cf0vrY7LSEuCGr06Cq1kWfvopWrCuPLuI7HH3uIL.png) ## Q13. What is the "Monthly Movement" of an account? - **Monthly movement** refers to the net cash flow for the account in a month. In other words: - **Monthly movement = Cash-in to the account - cash-out of the account.** ## Q14. Can I remove an account's lock date? Will it impact my existing transactions? - Yes, you can. Removing an account's lock date, it will not impact any existing transactions. - You will now be able to modify/void/create transactions on or before the previously set lock date ## Q15. Why can I set a currency for a payment account but not for others? - A currency can only be set for accounts of type **Asset - Cash** and **Asset - Bank Account**. ## Q16. Can I change the currency of an account? What can I do if I have wrongly set up a currency? - You cannot change the currency of an account once it has been set up and saved. - If you have wrongly set up a currency, we suggest recreating the account with your desired currency. ## Q17: Is it possible to manage the Final Withholding Tax Payable Account? - Yes. All organizations will always have up to date COA defaults. ## Q18. How does WHT reflect in ledgers? WTAX amounts in bills will be ledgered based on the WTAX code type: - Final → Ledgered to **Final Withholding Tax Payable**. - Others → Ledgered to **Expanded Withholding Tax Payable**. ## Q19. Can I create sub-accounts under a main account? - No. The chart of accounts is a flat list, so you can’t nest accounts under a parent account, and balances don’t roll up automatically. - To keep related accounts together, use consistent codes or names, like 6100 Travel - Airfare and 6110 Travel - Hotel. - To show related accounts as one group in your financial statements, combine them in a report template under **Settings → Templates → Reports → Financial**. See [Profit & Loss Template](https://help.juan.ac/en/articles/9994151-profit-and-loss-template.md) and [Balance Sheet Template](https://help.juan.ac/en/articles/9994152-balance-sheet-template.md). - Note: Grouping accounts in a report template only changes how the report looks. It doesn’t create a combined account balance. ## Q20. Is an account code required when creating an account? - No. The account code is optional, so you can create an account with just a name. - Account codes help you organize your accounts, and you can show them as a column in your financial reports. See [Profit & Loss Template](https://help.juan.ac/en/articles/9994151-profit-and-loss-template.md). ## Q21. Who can edit the chart of accounts? - Only admins with the **Organization Details** permission turned on can edit the chart of accounts. - Custom users can’t edit the chart of accounts. - To give an admin access, go to **Settings → Access Management**, select the admin, and turn on **Organization Details** under Organization Permissions. See [Access Management](https://help.juan.ac/en/articles/9066648-access-management.md).